Total Control Over Your Rental Fleet
Our Fleet Management system gives you a bird's-eye view of all your rental assets. From individual trailers to bulk items and consumables, track everything in real-time, manage variations, bundle products, and ensure you're never caught short.
Skid Steers
Trackable · 4 units · 2 available
Trailers
Trackable · 12 units · 5 available
Consumables
Bulk · Stock levels · Reorder alerts
Smart Fleet, Smarter Business
Flexible Item Tracking
Manage both bulk (e.g., chairs, tables) and individually trackable serialized items (e.g., trailers, equipment) with ease.
Consumables & Add-ons
Track consumable items and add-ons sold with rentals, ensuring accurate stock levels and reordering.
Product Variations
Manage items with multiple variations like size, color, or capacity, each with its own availability and pricing.
Shortage & Low Stock Alerts
Receive automatic alerts for low stock or potential shortages, helping you maintain optimal inventory levels.
Smart Product Bundles
Create attractive product bundles or packages, combining multiple items for promotions or simplified rentals.
Detailed Usage History
Gain insights into item utilization with comprehensive usage history, maintenance logs, and performance analytics.
How It Works
Track every asset — bulk items, serialized equipment, consumables, and bundles — in one place.
Flexible Item Tracking
Manage bulk items (e.g. tables, chairs) and individually trackable serialized assets (e.g. trailers, excavators). Add variations, consumables, and add-ons so your catalog matches how you rent.
Bundles & Alerts
Create product bundles for promotions or simplified rentals. Get low-stock and shortage alerts so you reorder in time and never promise equipment you don’t have.
Usage & Insights
See usage history, maintenance logs, and performance so you know which assets earn their keep and when to retire or replace them.
Examples of How Partners Use Fleet Management
You define what you track. These are just a few ways partners use fleet management to control inventory and maximize utilization.
Item Types
- Bulk items
- Serialized equipment
- Variations
- Consumables & add-ons
Stock & Availability
- Real-time availability
- Stock levels
- Shortage alerts
- Reorder triggers
Bundles & Promotions
- Product bundles
- Packages
- Promotional combos
- Simplified rentals
History & Maintenance
- Usage history
- Maintenance logs
- Performance insights
- Asset utilization
Explore more features
Common questions
Answers to frequent questions about this feature.
Can I track maintenance schedules?
Yes, set recurring maintenance alerts and track service history for each piece of equipment. Our fleet management system sends automatic reminders for scheduled maintenance, tracks service costs, and maintains detailed maintenance logs to keep your equipment running smoothly.
Can I block off dates for vacation or downtime?
Yes. HQRent includes a vacation and downtime mode that lets you block off dates for each piece of equipment individually. Whether it's a week-long vacation or a seasonal closure, no bookings will come through during those dates. You can also change equipment statuses to maintenance, down, disabled, or active at any time, giving you full control over your fleet availability.
How many items can I add? Is there a limit?
There is no limit. You can add as many trailers, equipment, or rental items as you want. Each item gets its own listing with descriptions, rates, technical specifications, images, location, and maintenance notes. All items are included in your monthly plan at no additional cost.
Can customers book specific equipment?
Yes, they can view real-time availability and book specific units by serial number or type. Customers see photos, specifications, and availability for each piece of equipment. They can choose exactly what they need and see when it's available for pickup.
How do I handle booking conflicts?
When booking conflicts occur, HQRent will alert you immediately. You can resolve conflicts by adjusting dates, substituting similar equipment, or contacting customers to discuss alternatives. The system shows availability in real-time to help you find the best solution for all parties.
How does my inventory automatically sync to the marketplace?
When you add inventory to HQRent, it automatically appears on the Big Rentals marketplace and in local search results without any extra work. Your listings are optimized for local searches, include all your pricing and availability, and drive bookings directly to your business. No manual uploads or separate marketplace management needed.
Optimize Your Fleet Management Now
Gain full control over your fleet, reduce shortages, and maximize asset utilization.