Modern rental software for equipment fleets
Track inventory, get booked online, and get paid automatically
Why equipment rental businesses choose us
More renters, less admin
Auto-publish listings, capture demand
Real-time bookings & tracking
Know what's available, what's out
Launched in under 2 days
Website + booking system ready fast
How it works
Get your equipment rental business online and profitable
Get online fast
Custom site or booking widget embedded in yours
Attract renters
Local SEO + marketplace listings automatically
Run operations
Fleet tracking, docs, payments all handled
Built for all equipment types
Choose your category
Choose the plan that fits your business size
Built by real operators. Trusted by rental businesses to run smoother, book faster, and grow profits.
Essentials
Perfect for getting started
1 User, 1 Location
Growth
Most popular choice
2 Users, 1 Location + Website
Scale
For growing fleets
Unlimited + Website
Need more details?
View Full Pricing DetailsWhy Choose Our Equipment Rental Software
Multi-Equipment Management
Handle all equipment types - concrete mixers, generators, skid steers, site equipment and more in one platform.
Maintenance Scheduling
Proactive maintenance tracking, service schedules, and equipment health monitoring across your entire fleet.
Performance Analytics
Track utilization rates, popular equipment types, seasonal demand, and optimize your equipment fleet.
Revenue Optimization
Dynamic pricing strategies, equipment-specific rates, and premium feature charges to maximize profitability.
Smart Booking System
Real-time availability, automated scheduling, and seamless customer booking experience for all equipment.
Safety & Compliance
Track certifications, safety inspections, operator requirements, and regulatory compliance.
Frequently Asked Questions
Common questions about equipment rental software
What insurance do I need for a rental business?
We recommend obtaining a commercial fleet insurance policy that covers both liability and damage protection specifically designed for operating an equipment or trailer rental business. This type of policy protects your assets while they are out on rental and provides liability coverage for your operations.
What about insurance and deposits?
Built-in deposit collection, insurance verification, and damage claim tracking. You can require security deposits, verify insurance certificates, collect waivers, and track any damage claims through our integrated system. All documentation is stored securely and accessible anytime.
Can customers book specific equipment?
Yes, they can view real-time availability and book specific units by serial number or type. Customers see photos, specifications, and availability for each piece of equipment. They can choose exactly what they need and see when it's available for pickup.
What types of rental businesses use this platform?
HQRent powers trailer rentals, equipment rentals, tool rentals, dumpster rentals, and more. From single-operator businesses to large fleets, our platform scales with your operation.
Can I track maintenance schedules?
Yes, set recurring maintenance alerts and track service history for each piece of equipment. Our fleet management system sends automatic reminders for scheduled maintenance, tracks service costs, and maintains detailed maintenance logs to keep your equipment running smoothly.
Does it handle recurring rentals?
Absolutely. Set up weekly, monthly, or custom recurring bookings with automatic billing. Perfect for construction sites that need equipment for extended periods or regular maintenance contracts. The system automatically handles renewals, invoicing, and availability tracking.
What's the difference between trailer and equipment rental features?
Both use the same powerful HQRent platform! Trailer rental focuses on flatbed, enclosed, utility, and car hauler trailers with features like GPS tracking and delivery scheduling. Equipment rental adds heavy machinery management for excavators, generators, and construction equipment with specialized maintenance tracking and operator requirements.
What types of equipment can I rent out?
Heavy construction equipment including excavators, mini excavators, backhoes, telehandlers, forklifts, skid steers, generators, compressors, light towers, scissor lifts, concrete mixers, trenchers, and general site equipment. Each can have operator requirements and maintenance schedules.
Can I track where my equipment is located?
Yes! Our fleet management system tracks equipment location, status (available, rented, maintenance), and rental history. You can see real-time availability across all your inventory and get alerts for upcoming returns or maintenance schedules.
How does the marketplace work?
Your rental inventory is listed on BigRentals.com, where we invest in advertising to drive customer traffic. When a customer books through the marketplace, we handle customer inquiries and communication leading up to the booking. You simply review and approve or decline each reservation request. Listing your inventory on the marketplace is free. We only earn when you earn, through a 20% commission on marketplace bookings.
Is there a contract or long-term commitment?
No. HQRent is month-to-month with no long-term contract required. If you decide it is not the right fit, you can cancel at any time. We also offer optional annual billing at a discounted rate for customers who prefer to lock in savings.
Will my price go up if you raise prices later?
We may change our prices over time to cover the cost of continuing to improve the software. If you pay for a yearly plan, you're guaranteed to lock in that rate for the full year. We'll do our best to keep our prices low and affordable.
Start accepting online bookings this week
Join equipment rental businesses already growing with Big Rentals