Modern rental software for equipment fleets
Track inventory, get booked online, and get paid automatically
Why equipment rental businesses choose us
More renters, less admin
Auto-publish listings, capture demand
Real-time bookings & tracking
Know what's available, what's out
Launched in under 2 days
Website + booking system ready fast
How it works
Get your equipment rental business online and profitable
Get online fast
Custom site or booking widget embedded in yours
Attract renters
Local SEO + marketplace listings automatically
Run operations
Fleet tracking, docs, payments all handled
Built for all equipment types
Choose your category
Choose the plan that fits your business size
Built by real operators. Trusted by rental businesses to run smoother, book faster, and grow profits.
Essentials
Perfect for getting started
1 User, 1 Location
Growth
Most popular choice
2 Users, 1 Location + Website
Scale
For growing fleets
Unlimited + Website
Need more details?
View Full Pricing DetailsWhy Choose Our Equipment Rental Software
Multi-Equipment Management
Handle all equipment types - concrete mixers, generators, skid steers, site equipment and more in one platform.
Maintenance Scheduling
Proactive maintenance tracking, service schedules, and equipment health monitoring across your entire fleet.
Performance Analytics
Track utilization rates, popular equipment types, seasonal demand, and optimize your equipment fleet.
Revenue Optimization
Dynamic pricing strategies, equipment-specific rates, and premium feature charges to maximize profitability.
Smart Booking System
Real-time availability, automated scheduling, and seamless customer booking experience for all equipment.
Safety & Compliance
Track certifications, safety inspections, operator requirements, and regulatory compliance.
Frequently Asked Questions
Common questions about equipment rental software
What about insurance and deposits?
Built-in deposit collection, insurance verification, and damage claim tracking. You can require security deposits, verify insurance certificates, collect waivers, and track any damage claims through our integrated system. All documentation is stored securely and accessible anytime.
Can customers book specific equipment?
Yes, they can view real-time availability and book specific units by serial number or type. Customers see photos, specifications, and availability for each piece of equipment. They can choose exactly what they need and see when it's available for pickup.
What types of rental businesses use HQ Rent?
HQ Rent powers all types of rental businesses - trailers, equipment, tools, party supplies, and more. From single-operator businesses to large fleets, our platform scales with your operation.
Can I track maintenance schedules?
Yes, set recurring maintenance alerts and track service history for each piece of equipment. Our fleet management system sends automatic reminders for scheduled maintenance, tracks service costs, and maintains detailed maintenance logs to keep your equipment running smoothly.
Does it handle recurring rentals?
Absolutely. Set up weekly, monthly, or custom recurring bookings with automatic billing. Perfect for construction sites that need equipment for extended periods or regular maintenance contracts. The system automatically handles renewals, invoicing, and availability tracking.
What's the difference between trailer and equipment rental features?
Both use the same powerful HQ Rent platform! Trailer rental focuses on flatbed, enclosed, utility, and car hauler trailers with features like GPS tracking and delivery scheduling. Equipment rental adds heavy machinery management for excavators, generators, and construction equipment with specialized maintenance tracking and operator requirements.
What types of equipment can I rent out?
Heavy construction equipment including excavators, mini excavators, backhoes, telehandlers, forklifts, skid steers, generators, compressors, light towers, scissor lifts, concrete mixers, trenchers, and general site equipment. Each can have operator requirements and maintenance schedules.
Can I track where my equipment is located?
Yes! Our fleet management system tracks equipment location, status (available, rented, maintenance), and rental history. You can see real-time availability across all your inventory and get alerts for upcoming returns or maintenance schedules.
How long does it take to get started and set up my business?
You can be up and running with HQ Rent in as little as 24 hours. Most businesses complete the initial setup in 2-4 hours using our guided onboarding process. This includes importing your existing data, adding inventory, setting up payment processing, configuring your website, customizing your branding, and training your team. Our onboarding team can also handle the entire setup for you if preferred.
What's the difference between monthly and yearly billing and do you offer annual billing?
Yes, we offer both monthly and annual billing options. With yearly billing, you pay for 12 months upfront and receive a 20% discount compared to paying month-to-month. Your subscription will automatically renew at the end of the billing cycle unless canceled. You can switch to annual billing anytime from your account settings or select it during signup. We accept credit cards for monthly billing and ACH bank transfers for annual subscriptions.
How do I create my first booking?
To create your first booking, log in to your account and navigate to the 'Bookings' section. Click on the 'New Booking' button, select the trailer you want to rent out, choose the dates, add customer information, and click 'Create Booking'. You can also set up payment options and add any additional notes or requirements.
How does my inventory automatically sync to the Big Rentals marketplace?
When you add inventory to HQ Rent, it automatically appears on the Big Rentals marketplace and in local search results without any extra work. Your listings are optimized for local searches, include all your pricing and availability, and drive bookings directly to your business. No manual uploads or separate marketplace management needed.
Start accepting online bookings this week
Join equipment rental businesses already growing with Big Rentals