Every feature you need to grow your rental business
From online booking to fleet management, payments to customer communication - all the tools you need in one powerful platform
Why rental businesses choose our features
More revenue, less work
Automate bookings, payments, and operations
Professional customer experience
From booking to return, everything flows
Built for rental businesses
Every feature designed for your industry
How our features work together
Seamlessly integrated tools that grow with your business
Choose your features
Select the features that match your business needs
Get set up fast
We'll configure everything and get you online quickly
Grow your business
Use powerful tools to automate and scale operations
Complete feature library
Explore all features designed for rental businesses
Payment Processing
Secure credit card processing with Stripe & PayPal integration
Fleet Management
Track all your rental assets with smart inventory management
Online Checkout
Accept bookings and payments 24/7 with seamless online checkout
Customer CRM
Manage customer relationships and track rental history
Reports & Analytics
Make data-driven decisions with comprehensive reporting
Documents & Emails
Automate contracts, invoices, and customer communications
Digital Inspections
Document equipment condition with photos and digital checklists
Claims Management
Handle damage claims and insurance reporting efficiently
Review Collection
Automatically collect 5-star reviews from happy customers
Website Text Chat
Let renters message you without giving out your personal number
Website Plugins
Embed booking forms into your existing website
Point of Rental
Handle walk-in customers and on-site operations
Administration
Manage users, permissions, and system settings
Apps & Integrations
Connect with QuickBooks, Zapier, and other business tools
Booking Management
Track rentals from request to completion with automated workflows
Quotes & Invoices
Generate professional quotes and invoices automatically
Digital Contracts
Create and manage rental agreements with e-signatures
Website Builder
Professional rental websites built by our expert team
OpenPhone Integration
Professional business phone system integration
Rental Rates & Promotions
Flexible rental rates, promotional codes, and automated discount management
Checkout Questions
Collect brake controller info, tow vehicle details, and more — automatically at checkout
Choose the plan that fits your business size
Built by real operators. Trusted by rental businesses to run smoother, book faster, and grow profits.
Essentials
Perfect for getting started
1 User, 1 Location
Growth
Most popular choice
2 Users, 1 Location + Website
Scale
For growing fleets
Unlimited + Website
Need more details?
View Full Pricing DetailsCommon questions
Common questions about our rental software features
How long does it take to get started and set up my business?
Many businesses go live within 24 hours once they provide their photos, item information, and logo. We work as fast as you work. The setup includes importing your existing data, adding inventory, setting up payment processing, configuring your website, customizing your branding, and training your team. Our onboarding team can handle the entire setup for you if preferred.
What's the difference between monthly and yearly billing and do you offer annual billing?
Yes, we offer both monthly and annual billing options. With yearly billing, you pay for 12 months upfront and receive a 20% discount compared to paying month-to-month. Your subscription will automatically renew at the end of the billing cycle unless canceled. You can switch to annual billing anytime from your account settings or select it during signup. We accept credit cards for monthly billing and ACH bank transfers for annual subscriptions.
How do I create my first booking?
To create your first booking, log in to your account and navigate to the 'Bookings' section. Click on the 'New Booking' button, select the trailer you want to rent out, choose the dates, add customer information, and click 'Create Booking'. You can also set up payment options and add any additional notes or requirements.
How does my inventory automatically sync to the marketplace?
When you add inventory to HQRent, it automatically appears on the Big Rentals marketplace and in local search results without any extra work. Your listings are optimized for local searches, include all your pricing and availability, and drive bookings directly to your business. No manual uploads or separate marketplace management needed.
How does the marketplace work?
Your rental inventory is listed on BigRentals.com, where we invest in advertising to drive customer traffic. When a customer books through the marketplace, we handle customer inquiries and communication leading up to the booking. You simply review and approve or decline each reservation request. Listing your inventory on the marketplace is free. We only earn when you earn, through a 20% commission on marketplace bookings.
Is there a contract or long-term commitment?
No. HQRent is month-to-month with no long-term contract required. If you decide it is not the right fit, you can cancel at any time. We also offer optional annual billing at a discounted rate for customers who prefer to lock in savings.
How do I set up online booking for my customers?
Setting up online booking is simple. You can embed our booking widget on your existing website, use our hosted booking page, or build a complete website with our website builder. Customers can see real-time availability, pricing, and book instantly.
Do I get a website included and what features does it have?
Yes. Growth and Scale plans include a professionally designed website built for you by our team. You provide your logo, photos, and brand preferences, and we handle the rest. We can typically have a first draft ready within 24 hours of receiving your assets. Your website includes professional design tailored to your brand, an integrated booking system that syncs with your inventory, and premium hosting with SSL security, all included in your plan. We also handle all ongoing hosting, maintenance, updates, and SEO optimization. You do not need any technical skills.
What are the costs for additional users and other add-ons?
Essentials includes 1 user, Growth includes 2 users, and Scale includes unlimited users. The Scale plan includes unlimited locations. We don't offer per-seat user fees.
What is the guaranteed uptime of the software?
We guarantee 99.9% uptime for our rental management platform. Our infrastructure is built on enterprise-grade cloud servers with automatic failover, redundant systems, and 24/7 monitoring to ensure your business operations run smoothly. We take reliability seriously because we understand that your rental business depends on our platform being available when your customers need to book equipment.
Do I own my domain if you build my website?
Yes, you retain full ownership of your domain name. You purchase your domain through your preferred registrar and provide us with delegate access so we can configure it. This means the domain stays in your name and under your control at all times. We build your website on your domain so that all SEO value and Google rankings benefit your business directly. You can update or transfer your domain at any time, and your ownership is never affected.
Can I upgrade or downgrade my plan later?
Yes, you can upgrade or downgrade your plan at any time. When upgrading, the new features will be available immediately. When downgrading, the changes will take effect at the start of your next billing cycle. No setup fees for upgrades.
Start using these powerful features today
Join 850+ rental businesses already growing with our complete feature set